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In order to ensure compliance with Federal, State, and local construction, building,
remodeling, maintenance and service mandates, the Physical Plant and Facilities Services
Departments are the only departments authorized to hire contractors for such services on
behalf of the University. The Physical Plant and Facilities Services Departments are
required to pre-certify contractors/vendors and to verify required insurance requirements
prior to a contractor or vendor performing services on the University’s campuses. In
addition, all contractors and vendors are required to sign the University’s standard
contract for such services prior to commencing the contractual work. The Physical Plant
and Facilities Services Departments will have the opportunity to request bids on all
University projects, irrespective of the contract amount.
This policy statement has been developed to minimize risk and liability for the University
associated with campus construction, renovation and property maintenance. As indicated in the
policy statement, all requests for construction, renovation and property maintenance involving
any University property must go through the Physical Plant and Facilities Services departments. No other department, or department personnel, has the authority to hire a contractor or vendor for construction, renovation or property maintenance.
Failure to comply with external mandates could result in substantial fines and possible building closure. The Physical Plant and Facilities Services departments are knowledgeable of these
mandates and are experienced in ensuring compliance. To avoid possible violation, it is imperative that all requests for maintenance, construction and renovation be processed through
the Physical Plant and Facilities Services departments. Departments failing to request
maintenance and construction needs through Physical Plant and Facilities Services will be
assessed the costs of any inspection and any other costs, including fines, that result from
non-compliance with the stated policy.
Please review this policy statement and distribute it to all members of your department. If you
have any questions or need additional information, please contact the Physical Plant and
Facilities Services departments.
Anthony P. Lorino
Senior Vice President for Operations & CFO
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